#PAA2016 – Travel Awards Information
12/21/2015 Update: All of the travel awards have been granted. Notifications were sent to recipients and applicants were sent the week of November 25th, 2015. If you did not receive a notification, please email firstname.lastname@example.org to find out the status of your application.
With support from the William and Flora Hewlett Foundation and the PAA Fund, the PAA will award travel grants to scholars from countries in the developing world (Africa, Asia, Latin America and the Caribbean, Middle East) or Eastern Europe to attend the PAA Annual Meeting in Washington DC 31 March-2 April 2016. These grants cover the costs of membership and registration fees, round-trip airfare and possibly hotel and food expenses during the PAA meetings.
Eligibility criteria are:
- Resident of a country in these regions;
- Not currently receiving an international salary;
- Not currently enrolled in a developed country graduate degree program; and
- Did not receive a PAA travel award in the previous two years.
In selecting recipients, priority will be given to applicants who appear on the meeting program, with highest priority going to sole or first authors of papers selected to be presented. African scholars are especially encouraged to apply.
New in 2016! Three types of travel awards are available this year.
- Round-trip transportation to the meeting only
- Round-trip transportation to the meeting plus hotel allowance
- Round-trip transportation to the meeting, hotel allowance, plus meal and incidental expense allowance
All else equal, the selection committee will prefer Option 1 over Option 2, and Option 2 over Option 3 because the cost-sharing of these expenses with other sources of funding will enable PAA to provide travel grants to more scholars.
The schedule for travel awards is as follows:
25 September 2015: Deadline for submission of a paper or abstract to the PAA for consideration of presentation at the 2016 meetings.
2 October 2015: Deadline for application for travel awards. (CANDIDATES WILL NEED TO APPLY FOR A TRAVEL GRANT BEFORE LEARNING IF THEIR PAPER HAS BEEN ACCEPTED FOR PRESENTATION.)
9 November 2015: PAA will notify all authors of papers accepted in standard sessions or forwarded for possible inclusion in overflow or poster sessions.
23 November 2015: Travel award applicants will be notified (via email) if they have been selected for a travel grant and those selected will be given a travel arrangement request form to be completed and returned to the PAA.
7 December 2015: Last date for travel arrangement request forms due at PAA. PAA staff then will propose a round-trip economy class itinerary between the awardee’s home and Washington DC for the PAA meeting dates. If the awardee wants to use that itinerary, s/he will have to inform the PAA within 3 days of receiving it from the PAA and the PAA will make and pay for the reservation. If the awardee wants to explore other itineraries, s/he may do so and make their preferred reservations on their own; during the meetings, the PAA will reimburse them for the costs of the ticket up to the value of the itinerary suggested by the PAA.
29 January 2016: Last date by which awardees must inform PAA if they want a hotel room at the conference center hotel (Marriott Wardman Park, Washington, DC). Travel awardees who do not receive a hotel allowance and want to stay at the Marriott Wardman Park must provide credit card information to hold their room. Travel awardees who do receive a hotel allowance and who want to stay at the Marriott Wardman Park will be asked to provide a credit card upon arrival for food and incidental charges bill to the room. The hotel room night charge and taxes will be billed directly to PAA.
14 February 2016: Deadline for posting papers on the PAA website and, for those presenting papers, deadline by which discussants and session chairs must be provided with the papers.
31 March-2 April: Recipients of travel awards who made and paid for their own transportation will be reimbursed up to the amount of the itinerary proposed by the PAA. Recipients of hotel allowances and meals and incidental expenses allowances will be given these allowances (net of any credit card charges to the PAA for holding hotel rooms at the conference center hotel).
How to Apply
You may apply for the travel award online. Please follow the travel award submission process steps. If you have any questions or technical issues, please email email@example.com.
You must apply for a travel award by October 2, 2015. Submissions will not be accepted after the deadline.
The PAA will issue a letter for support in obtaining a visa; however, it is the responsibility of the award recipient to obtain a valid visa for travel to the United States. Recipients should apply for the necessary visas immediately upon notification of award, as this process may require considerable time. For information related to obtaining visas, visit the US State Department websites and The National Academies International Visitors Office: